Many citizens are confused about Election Commission of India (ECI) notices, voter verification, ASD voters, duplicate entries, father/mother name mismatch, gender mismatch, and hearing procedures. This detailed, SEO-optimized English explanation converts the entire discussion into a clear, structured, and factual guide so voters understand what is happening, why notices are issued, and what to do next.
This process is administrative, transparent, and not punitive. No voter should panic.
Who Is Conducting This Process?
The entire exercise is conducted by the Election Commission of India through:
- Chief Electoral Officer (CEO – State)
- District Election Officer (DEO)
- Electoral Registration Officer (ERO)
- Assistant Electoral Registration Officer (AERO)
- Booth Level Officers (BLOs)
Why Is Voter Verification Being Done?
The verification process is part of the Special Intensive Revision (SIR) of electoral rolls. Its goals are:
- Remove duplicate voters
- Identify dead voters
- Identify permanently shifted voters
- Correct logical discrepancies
- Ensure only eligible voters remain on the rolls
- Maintain free and fair elections
This is not elimination, but re-verification.
Key Numbers Explained Clearly
Initial Flagged Records
- Total flagged cases: ~1.67 crore
- After removing overlaps (same person in multiple categories):
- Unique individuals: ~1.36 crore
Many voters fall under 2–3 categories simultaneously, which is why numbers look inflated.
Main Categories of Flagged Voters
| Category | Explanation |
|---|---|
| Dead Voters | Verified through field inquiry |
| Permanently Shifted | Voters who moved to another state and enrolled there |
| Duplicate Voters | Same person enrolled at two places |
| Untraceable | Not found after repeated BLO visits |
| ASD Voters | Absent, Shifted, or Dead |
| Logical Discrepancies | Data mismatch (name, age, parent name, gender, etc.) |
What Are Logical Discrepancies?
Logical discrepancies are software-flagged mismatches, such as:
- Father’s or mother’s name mismatch (2002 vs current roll)
- Age difference too small/large between parent and child
- Gender mismatch
- Grandparent-child age mismatch
- Self-mapping errors
- Typographical differences (e.g., “Manoj Agarwal” vs “Manoj Kumar Agarwal”)
⚠️ Important:
A mismatch does NOT mean deletion. It only means re-verification.
Are These Voters Illegal or Foreign Nationals?
Absolutely NOT.
At this stage:
- No voter is declared foreign
- No citizenship judgment is made
- Anyone listed in the roll as of the cut-off date has legal voting rights
This is not NRC, not deportation, not criminal action.
Notice Issuance – How It Works
When Are Notices Sent?
- Notices are enabled through ECI backend systems
- Notices start after draft roll publication
- Minimum 7 days’ notice is mandatory before hearing
How Notices Are Delivered
- Physical notice via BLO
- Phone / SMS (where available)
- Online linkage through ERO/AERO
Who Will Be Called for Hearing?
| Category | Hearing Required? |
|---|---|
| ASD voters | ❌ No (unless applying via Form 6) |
| Unmapped voters | ✅ Yes |
| Logical discrepancies | Case-by-case |
| Duplicate voters | Yes (if clarification needed) |
Is Hearing Mandatory? Is It a Court Case?
❌ No criminal case
❌ No court summons
✅ Administrative hearing only
It is similar to:
- Certificate verification
- Document correction
There is nothing to fear.
What Happens in a Hearing?
- Conducted at ERO/AERO office
- Documents are verified
- A speaking order is passed
- Decision is recorded transparently
If You Cannot Attend the Hearing
- You may request another date for valid reasons
- Online hearing options may be provided
- Advance intimation is allowed
Forms You Should Know
| Form | Purpose |
|---|---|
| Form 6 | New inclusion / re-inclusion |
| Form 7 | Deletion |
| Form 8 | Correction (name, age, gender, address) |
| Section 31 Undertaking | Duplicate clarification |
Documents Accepted (Indicative)
- Aadhaar
- Passport
- Birth certificate
- School certificate
- Driving license
- PAN card
- Ration card
- Any government-issued proof (13 types notified)
Can Names Be Deleted Without Process?
❌ No
- Neither BLO, ERO, nor CEO can arbitrarily delete names
- Every deletion requires:
- Field verification
- Documentation
- Hearing (where applicable)
- Speaking order
- Right to appeal
Appeal Mechanism
- First Appeal: District Magistrate (DM)
- Second Appeal: Chief Electoral Officer (CEO)
- Judicial Remedy: Available if required
Timeline of the Process
| Stage | Date |
|---|---|
| Draft Roll Publication | 16 December |
| Claims & Objections | 16 Dec – 15 Jan |
| Hearings & Verification | 16 Dec – 7 Feb |
| Final Electoral Roll | 14 February |
Transparency Measures
- 100% online upload via BLO App
- Meeting minutes uploaded
- BLA (Booth Level Agent) participation
- Political party observers involved
- Central & State observers appointed
- Public access to ASD lists
Key Assurance to Citizens
✔ No eligible voter will be removed
✔ Errors can be corrected
✔ Hearing is supportive, not punitive
✔ Appeals are available
✔ Entire process is rule-based
